How can I copy an old mailing to send a new version of it?

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I want to create a copy of a past mailing that appears on the Sent tab so I can edit and send it.
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FAQ

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Posted 5 years ago

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Katie Lewis, Official Rep

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To do this, go to your Campaigns page and click the Sent tab. You can look at a sent mailing by clicking the view button in the View Email column.

When you find the mailing you want to copy, click the downward-pointing arrow to the right of it, and select Copy this mailing.



That will jump you into a copied version of that past mailing, with a name like this:

January Newsletter - COPY 2014-01-20 09:27 AM

The text before the dash is the copied mailing’s name, and the text after the dash shows the date and time the new mailing was generated. To edit this, click on that mailing’s name, type in what you’d like to rename it and click the Rename button.



Now, you’ll find this mailing you’ve copied on the Draft tab of your Campaigns page, with the original version still on the Sent tab.
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Emily Hollingsworth, Alum

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Hi Jaclyn -- Great question! You still have the ability to copy any mailing in your list of drafts by choosing "copy this mailing" from the dropdown arrow to the right of each mailing. That looks like this:



One of our goals in removing the tabs that separated your mailings was to make it easier for your resend your drafts. Now, your drafts will remain in the list with a status of "idle" after you've sent them so that you don't *have to* make a copy of the mailing to resend it. You do still have that option if that works best for you!
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Buffalo Niagara Partnership

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Is there a way now to copy "Sent" mailings? I have something I need to copy from my "sent" mailings but it is not in my drafts. Is that possible?
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Emily Hollingsworth, Alum

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Hi there -- Now that the new theme is turned on in your account, you'll see that there are no longer "draft" and "sent" tabs on your Campaigns page. All of your mailings, sent or otherwise, will live in one list with a status of either Idle or Auotmated. You can sort your list of drafts by name to find the mailing you're looking for and then copy it as shown above from the down arrow to the left. 
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Buffalo Niagara Partnership

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On my campaigns page I only have Idle mailings. Is there a way to access the Automated ones?
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Emily Hollingsworth, Alum

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With the release of our New Automation, only mailings used in new automated workflows will show with an Automated status. Any existing autoresponders will show as Idle drafts, with the mailing responses for those still showing on the Autoresponser tab of the Response page. 

Mailings used in new automated workflows can be edited without having to cancel the active automation (more on that here)! If at any point you want to rebuild those active autoresponders using the new automation, you can refer to this handy tutorial. Those mailings used in automated workflows would then show with an Automated status on the campaigns page!

Here's a guide to using the automated workflow builder and an overview of the new automation!
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Life is good Playmakers

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Is there a way to store/keep "complete mailings" in a small gallery instead of sifting through all sent emails to find the one you are looking to copy?

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Katie Lewis, Official Rep

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Hi! Will you help me understand how you’re defining complete mailings vs. sent mailings?
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Ryan Heal

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Hi all. Maybe this should be a separate question, but does Emma have a recommended best practice for sending the same email over and over again throughout the year to different people? What I mean is this: I have a Welcome email that I send to people throughout the year as they register for our running club. For various reasons, it doesn't make sense to automate it. Is it better that I open, "edit" and re-send the original each time someone signs up (where "editing" would really mean doing nothing except changing the recipients), or should I create a copy each time? Reasons for one way or the other?

Ryan
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Emily Hollingsworth, Alum

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Hi Ryan -- I don't see any glaring reasons to do one over the other here, the real deciding factor is your organizational preference. If you make a copy each time, you can rename that mailing with the date or something distinguishing, making it easier to differentiate between all of your welcome emails in Response and in your Sent campaigns tab. If you edit the original, you'll see a separate response for each sent mailing, but the mailing itself will remain on the Sent tab as just one mailing. 

I use both strategies for different mailings. For example, I sent a follow-up email to new employees after specific training sessions. I make a copy of that email and rename it with the employee's name so that I can glance through response and see who I have sent that email to already. For mailings that I reuse but don't need to track so carefully, I just edit the original. 

I hope that helps! Let me know if you have any other questions. :)