Password protect documents linked in email

  • 1
  • Idea
  • Updated 4 years ago
  • Not Planned
  • (Edited)
Make it possible to assign a password to each person on our list then require a password to open a document assigned to a link.  We are a private club so our emails are not cold calls, they are to people that belong to our club.  We have found it helpful to send them member rosters and other sensitive documents  using Emma (as Emma allows us to send out emails to a large number of people).  However, those documents can now be found through Googling certain phrases, etc.  We did not realize this until someone Googled a member name and found our member roster online.  This is sensitive material, with names, addresses, phone numbers and emails.  I called and there is no way to make those links password protected if we need to.  If I cannot communicate with my members via Emma then this presents a problem.  We take votes through Emma as well.  Please consider adding passwords as an option and also an option to not allow sharing of certain emails.  Thank you.
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Tina

  • 8 Posts
  • 3 Reply Likes
  • Concerned about privacy

Posted 4 years ago

  • 1
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Katie Lewis, Official Rep

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Hi Tina! Thanks for sharing this use case. It's really helpful to hear how you want to use Emma for documents.

I'm looping in our Product Team for their thoughts on this idea, and I'll let you know what I find out.
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Barbara O'Toole, Champion

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Official Response
Hi, Tina - In the interim, you may be interested in checking out some file sharing sites that have password protection. This looks like a great article on the topic: http://online-file-sharing-services-review.toptenreviews.com/
~ Barbara
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Katie Lewis, Official Rep

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Official Response
Awesome idea, Barbara! I chatted with our Editor Team's product owner, and we don't plan to pursue our own password protected documents.
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Tina

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Thanks Barbara, I do have the files password protected for members only on our website.  However, some have chosen not to participate in that as they like the links sent directly to them through our newsletters, etc that we use Emma for.  I am trying to find the easiest way for a member to click a link through a newsletter, for now I will link it to our website but that is a bit more complicated.
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Tina

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I am sorry to hear that Katie, we have enjoyed using Emma but will probably look for a site that can do everything we need in one place.
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Katie Lewis, Official Rep

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I understand, Tina. Privacy is important! Do let me know if I can help answer any other questions as you look for another email service provider. I'm glad to hop on a phone call, too, if that's easier. :)
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Tina

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Thank you for checking